A brief outline of the tasks which you will need to consider if you are thinking of organising a conference:
Financial:
Drawing up and controlling budget
Arranging banking of payments
Arranging payment of supplier invoices
Compiling financial reports
Compiling final account
Publicity:
Researching options
Maintaining database and arranging mailshots
Making arrangements for the following:
Advertising
Announcements in appropriate journals and newsletters
Announcements on appropriate web sites
Promotion at appropriate conferences
Publicity through appropriate societies
Supply of information for conference web site and liaison with web site administrator
Design and production of conference documents:
Stationery
Advertising materials
Announcements
Final programme and abstract books
Liaison with invited speakers:
Coordinating invitations and replies
Obtaining abstracts
Making accommodation bookings
Assisting with travel as required
Arranging hospitality as required
Registration:
Delegate registration
Acknowledging registrations
Banking of payments
On-site registration
Provision of financial status reports
Organisation of social events:
Organising bookings
Catering
Entertainment
Transport, if required
Tickets
Abstracts handling:
Processing all abstract submissions and mailing to allocated assessors
Processing scores returned from assessors and preparing marks sheets for consideration by committee
Sending out acceptance letters
Formatting abstract details for conference programme
Sorting and numbering of abstracts for printer
Accommodation:
Securing appropriate accommodation for delegates and speakers
Handling accommodation bookings
Point of contact for enquiries
Organisation of commercial exhibition and sponsorship:
Production of print materials
Researching potential exhibitors and sponsors
Maintaining a database of commercial contacts
Liaison with exhibitors and sponsors
Liaison with exhibition contractor
Drawing up exhibition layout
Invoicing
General:
Drawing up and controlling schedules
Liaison with venue and arranging the following:
Catering
Accommodation
Audio visual facilities
Signage
Decoration
Transport
Compiling information for delegates
Arranging delegate wallets
Provision of name badges
Drawing up and managing staffing plan for conference